Once user information comes in under IT's governance and protection, companies can then enable secure, in-house sync and share features, keeping files synchronised and accessible on all mobile devices, so employees have what they need, when they need it. File sharing inside or outside the organisation becomes simple for users whatever device they are using and it can be managed, with access properly controlled and made secure. The regular collection from user's devices effectively becomes a backup, keeping them productive even if the worst happens, all with the security of remote wipe for lost or stolen devices.
Transparency is key
Then there is the matter of governance if the data on mobile devices affects the company's compliance status. As the mobile workforce continues to grow and more information gets generated outside the data centre, bringing endpoint data into a searchable dataset for governance, compliance or legal reasons becomes critical.
This does raise privacy concerns for some though. Organisations need be completely transparent about what is collected and how it is used, with a privacy charter created for employees. The good news is that this isn't as hard as it seems and with the right technology, corporate actions can be audited for transparency.
It may not be apparent to organisations and users that mobility can introduce significant risks to their established data management practices. But if businesses want to ensure they are ready to flourish in the much-altered landscape ushered in by combined mobility and cloud functions, they need to look for solutions that enable them to access, protect and share information no matter where it resides.
It may not be as hard as you expect but it's certainly more urgent than you think.
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