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This is not spam: How to create bulk emails in Microsoft Outlook 2013

J. D. Sartain | Dec. 17, 2014
With a little help from Microsoft Word, Outlook makes it easy to create and send mass personalised emails.

One of the options is Other. Select this option and enter the balance due there. Then in your message, position your cursor where you want the balance due to display, click the Insert Merge Field button from the Write & Insert Fields group, and select Other from the dropdown menu. Word will insert the email field <<Other>> and fill that field with the dollar amount you entered in your Outlook contact list for each record merged.

3. When you're satisfied with the message, click the Start Mail Merge button and choose Email Messages from the dropdown menu. Word merges the emails and displays the format on the screen. Next, click Finish & Merge from the Finish group and select Send Email Messages from the dropdown menu.

4. In the Merge to Email dialog box choose Email for the To field. Next, change or enter a new subject on the Subject Line, then select HTML as the Format. Under Send Records, choose All if you want to send all the emails at once, Current Record if you want only to send the currently selected email, or enter a range of records/recipients, then click OK. Word and Outlook merge the emails and send them out.

Verify and review the emails sent from the Outlook Sent folder
Go back to Outlook and select the Send folder to review the results. If it was a successful merge, there should be one email for each recipient sent to their email address with their name on the salutation line of the message.

That's all there is to it. Remember to check with your ISP before sending out more than 50 emails at a time, in case there are penalties--such as suspending your email account--for bulk mailings. And stay tuned for more Outlook 2013 tips.


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