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Coworking tips to increase your productivity and privacy

Paul Mah | Dec. 8, 2016
More and more people today work in open offices or coworking spaces. Such environments present unique challenges and opportunities, and the following tips can help ensure personal privacy and also maximize productivity.

Master your digital workflow

You can scan and upload multi-page documents to the cloud with a smartphone using CamScanner Premium.

One advantage of today's open or coworking environments is the capability to work at different locations within an office. However, the option is less attractive if you have to lug around stacks of paper printouts whenever you move. And that makes a digital workflow essential. Hardware scanners can help you digitize print materials, but smartphone apps such as CamScanner are often more convenient.

Optical character recognition (OCR) software, including ABBYY FineReader, can make it simple to convert scanned documents into text, while PDF software such as Nitro Pro 11 can manage PDF workflows and convert PDF files to Word, Excel and PowerPoint formats.

Modern collaboration tools can also be extremely useful in coworking environments. For example, digital notetaking apps such as Evernote and OneNote can help you keep and maintain digital notes.

To be safe in a cowork space, sync to the cloud

Accidents are more likely to happen when you frequently move around or switch places with your laptop in tow. For minimal work disruption and to prevent data loss, you should ensure the latest files are always available by synchronizing with a cloud storage service.

It's also a good idea to avoid storing files on your desktop, because it is not usually synchronized — unless you create an appropriate sync rule to cover it. Be sure to keep important data such as browser bookmarks and encrypted password files in sync, too.

Keep tabs on your time

Fewer walls and cubicles can mean a more distractions and random conversations.

Personal time tracking can play a crucial role in maintaining productivity. Many functional time trackers exist today, though Toggl is one of the most intuitive and easiest to use. Another option, the RescueTime app, runs in the background and tracks time spent on applications and websites, and it puts together detailed reports on how much time you spend replying to emails or browsing social media websites, among other things.

RescueTime can help determine if you spending too much time on Facebook.

Working in an open office or at a coworking space takes some getting used to. However, the concept can be rewarding for workers who like to collaborate, enjoy the freedom to move around and appreciate more dynamic environments. If you fall into one of these groups, the above tips should help you work more efficiently and securely.


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